All of the Controller's Office groups currently located in Building E19 will be moving to leased space in 600 Technology Square (Building NE49) this month. The move will make room for laboratory space in Building E19 for the McGovern Institute for Brain Research and the Picower Center for Learning and Memory.
E-mail addresses, telephone and fax numbers for the offices and employees who are moving will not change.
The 600 Technology Square building is the new five-story office building on the corner of Portland and Main streets.
The following groups will be closed for moving on Friday, Dec. 20 and will reopen for business in their specified new offices on Monday, Dec. 23, with the exception of the Payroll Office, which will move one week later.
Accounts Payable
NE49-4064
Accounts Receivable
NE49-4077
CAO Systems
NE49-3142
Controller's Office
NE49-3142
Insurance Plans Acct
NE49-3131
Payroll Office
NE49-3131
Procurement
NE49-4122
Property Office
NE49-4021
Reporting
NE49-3142
Retirement Plans Acct
NE49-3131
Sponsored Acctv
NE49-4161
Travel Office
NE49-4037
The contact person for emergencies involving any of these offices when they're closed on Dec. 20 is Paul Arsenault at 253-6274.
The Payroll Office will move on Friday, Dec. 27 and will open in its new location on Monday, Dec. 30. (Payroll's walk-in window also will be closed on Dec. 27.) There will be phone coverage for any emergencies involving Payroll on Dec. 27.
In an effort to provide "one-stop shopping" for pickup and drop-off transactions and to streamline operations, client reception for multiple groups will be consolidated into a central reception function on the fourth floor of Building NE49.
Reception service will be provided Monday through Friday from 9 a.m. to 5 p.m. for Procurement, Accounts Payable, Accounts Receivable, Travel, Sponsored Accounting and Property. Clients may drop off items for any of the above groups (purchase requisitions, invoices, requests for payment, travel advance requests, travel vouchers, etc.). Accounts Payable checks, travel advance and travel reimbursement checks also may be picked up at fourth-floor reception.
Centralized reception service on the third floor of Building NE49 will serve both the Controller's Office groups on that floor and the Department of Facilities groups that will move in January.
Payroll transactions will be serviced at the payroll window on the third floor to the left of the elevator. Clients may go directly to the Payroll window and do not need to check in with third-floor reception. Window hours will be Monday through Friday from 9:30 a.m. to 4:30 p.m.
Although their new location is only a few minutes' walk from the main campus, Controller's Office staff members encourage clients to take advantage of various electronic methods that can be used in lieu of a walk-in visit:
- SAPweb electronic requisitioning, with which users can create, approve and track purchase order requests without visiting the Procurement Office. For more information, contact Mike McNamara at mcnamara@mit.edu.
- The VIP procurement card, which is a convenient means of purchasing many small-dollar items and eliminates the need to submit a paper Request for Payment form. For more information, send e-mail to vipcard@mit.edu.
- Direct payroll deposit to an employee's bank account, which makes it unnecessary to pick up a paycheck every pay period. Direct deposit forms are available in the Cashier's Office in Room 10-180, and in the Payroll Office.
After the Travel Office moves to NE49-4037, it may be more convenient for community members to pick up Travel Advance checks in the Cashier's Office in Room 10-180.
A version of this article appeared in MIT Tech Talk on December 11, 2002.
